Contact: Jenny Dore
Email: jenny@hero.ie
Telephone: 0212066287

Personal Assistant
Our client, a medical device company in Galway are currently looking to recruit a Personal Assistant for their site.


This role is required to provide PA and Administration support to our Senior Management Team.


What Will I Be Doing

• Respond promptly to requests from Senior Managers while understanding their requirements, role and importance of on-going projects.
• Work in a pro-active manner, anticipating the needs and requirements of each Manager.
• Portray a positive and professional image of each manager when dealing with outside agencies and organisations.
• Work closely with Sales, Marketing, Operations; R&D; Legal; IT, Finance and HR departments.
• Organize travel arrangements for Managers in conjunction with the company travel co-ordinator.
• Co-ordinate meetings
• Diary management.
• Assist in the preparation of company presentations, documentation, letters, reports, etc.
• Preparation and submission of expenses.
• General office management.
• Projects on a needs basis for example, Workshop Co-ordination; Data Analysis; Training; Research; Communications; Process Improvements; Cost improvement Programme; Office 5S+1, etc

• At least 5 years' relevant experience at senior PA level.
• Maintain strictest discretion and confidentiality at all times.
• Professional, pleasant and approachable manner.
• Confidence in dealing with people at all levels in the company.
• Strong computer skills including MS Office.
• Ability to work within a team and on own initiative.
• Attention to detail.
• Highly organised.
• Ability to work under pressure and prioritize work.
• Excellent communication skills both written and oral.
• Flexible approach to work.