Cache of job #13833818

Job Title

Executive Secretary - Galway

Employer

CPL

Location

Galway

Description

CPL is seeking am experienced Executive Secretary. Responsible for the administration and secretarial duties of the MD’s office. These duties are to be carried out in a confidential manner due to the nature of your post. You will be responsible for prioritising your work on a daily basis and carrying out your duties as per the urgency of same. You will be responsible for identifying any problems/concerns that may arise and notifying the relevant personnel. . ESSENTIAL DUTIES AND RESPONSIBILITIES: Dictaphone Typing- typing of all MD’s correspondence accurately and within the required time frame. Processing Correspondence – ensuring all relevant email, faxes and mail, incoming and outgoing are appropriately copied and filed and monitoring of same at all times. Follow-ups – Operate a follow up procedure to ensure MD’s incoming/outgoing correspondences are followed up and brought to the relevant personnel’s attention when necessary. Trip and Meeting Preparation – sending out all emails/faxes requesting MD’s meetings both external and internal. Ensuring all are followed up. Trip Reports – Compiling minutes of meetings from MD’s trips and distributing of same to be relevant personnel. Board Meetings – Compiling/ updating the board meeting agenda and MD’s issues for the monthly board meetings. Presentations- Assist MD in drafting / editing both internal and external presentations. Phone Messages – taking and documenting of phone calls on behalf of MD as required. Filing – Responsible for the filing generated in the MD’s office and ensuring it is filled accurately and in a timely fashion. Holiday/Absent Cover – Holiday and Sick Leave cover for the PA. Reception Duties – Assist in providing cover for reception as required. Training – Partake in training courses as required. Projects – from time to time you may be asked to assist in various projects and ad hoc duties and it will be a requirement that you do. PERSON SPECIFICATION: Proficiency in Microsoft Office, PowerPoint, Excel and MS Outlook. Excellent typing skills min of 60 words per minute. Possess strong verbal and written communication skills. Be detail oriented, results-oriented and ability to multi-task and work in a dynamic environment. Work well under pressure, excellent organisational abilities, set and meet deadlines, be able to handle several priorities in a day; be dependable, adaptable, creative and self-motivated. Demonstrate confidentiality and discretion in all matters related to support of Managing Director. Ability to handle and maintain the confidentiality of sensitive information. For more information, contact Enda Feighery enda.feighery@cpl.ie 0870955459/091507511. This job originally appeared on RecruitIreland.com.

Date Added

2316 days ago

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